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Vital Records

 

Vital Records

- The Apostille doesn’t have to be translated;
- The certificate/s must be completely translated into Italian.
- The documents can be sent via mail to the attention of the Vital Records office at the Consulate General of Italy in Philadelphia.
The Vital Statistic Office of an Embassy or Consulate is that entity that performs the duties of a Town Hall in Italy, such as registrations or civic modifications and keeps the official registers of the Vital Statistics which are four: citizenship, birth, marriage and death. For each of these sectors, the Vital Statistic Office is responsabile for the issuance of certificates regarding documents deposited in the archives of the office that attests to the “vital status” of each individual.

Specifically, the consular offices receive the documents issued by foreign authorities and transmit these documents to the appropriate town hall in Italy for registration.

The Vital Statistic department of each consular office, in addition to the management of the four above-mentioned registers, also assists resident Italian citizens residing within the consular jurisdiction with the following items:

• Preparation and publication of marriage bands;

• Marriage ceremony performed in the consular office as long as permitted by local law;

• Transmission to the competent Italian authorities of a request to change the first or last name in the event that the name is ridiculous or shameful;

• Receipt and transmission of separation or divorce documents to the competent Italian town hall for registration..

* In order to register or receive any vital statistic document the Italian citizen, who is residing abroad, must first be registered in the AIRE of the consular office.

* The documentation trasmission can be done through regular mail.

 

1. BIRTH - These are the necessary documents to register a birth in Italy:

• Birth Certificate-long form (Original or Certified copy) with Apostille and translation into Italian;
• Copy of American passport;
• Copy of parents’ passports;
• Request form filled out and signed.

FORM to download!

How to obtain an Apostille:

• You can request it at the Secretary of State in the state where the document was issued.

Where to get the birth certificate:

• You can get it at the Department of Health.

How to translate the certificate:

• The applicant can translate the certificate or a list of translators can be found on our official website at the following link:

https://consfiladelfia.esteri.it/consolato_filadelfia/en/i_servizi/indirizzi_utili/

IMPORTANT INFO:
- The city of birth must be clearly reported on the birth certificate. A certificate on which only the county appears cannot be accepted;
- The Apostille doesn’t have to be translated;
- The birth certificate must be completely translated.
- The documents can be sent via mail to the attention of the Vital Records office at the Consulate General of Italy in Philadelphia;
- If a child was born out of wedlock, the parents must get an appointment with the Vital Records office to come to the Consulate with all the necessary documents and apply in person.

 

2. MARRIAGE - These are the necessary documents to register a marriage in Italy:

• Marriage Certificate (Original or Certified copy) with Apostille and translation into Italian;
• Marriage License (Original or Certified copy) with Apostille and translation into Italian;
• Copy of spouses’ passports;
• Request form filled out and signed.

FORM to download!

How to obtain an Apostille:

• You can request it at the Secretary of State in the state where the document was issued.

Where to get the both the certificate and license of marriage:

• You can get them at the City Hall or County Clerk’s office in the state where you were married.

How to translate the certificate/s:

• The applicant can translate the documents or a list of translators can be found on our official website at the following link:

https://consfiladelfia.esteri.it/consolato_filadelfia/en/i_servizi/indirizzi_utili/

IMPORTANT INFO:
- The Apostille doesn’t have to be translated;
- The certificate/s must be completely translated.
- Sometimes, the marriage certificate and the marriage license are on the same document. In that case, only one Apostille is needed;
- The documents can be sent via mail to the attention of the Vital Records office at the Consulate General of Italy in Philadelphia.

 

3. DIVORCE - These are the necessary documents to register a divorce in Italy:

• Final Decree (Original or Certified copy) with Apostille and translation into Italian;
• Certificate of “no appeals pending” (Original or Certified copy) with Apostille and translation into Italian;
• Copy of ex-spouses’ passports (both if possible);
• Request form filled out and signed (attachment 1 and 2).

FORM to download (attachment 1 and 2)!

How to obtain an Apostille:
• You can request it at the Secretary of State in the state where the document/s was/were issued.

Where to get both the Final decree and the Certificate of “no appeals pending”:
• You can get them at the courthouse.

How to translate the certificate/s:
• The applicant can translate the documents or a list of translators can be found on our official website at the following link:

https://consfiladelfia.esteri.it/consolato_filadelfia/en/i_servizi/indirizzi_utili/

IMPORTANT INFO:

- The Apostille doesn’t have to be translated;
- The certificate/s must be completely translated into Italian.
- The documents can be sent via mail to the attention of the Vital Records office at the Consulate General of Italy in Philadelphia.

4. DEATH - These are the necessary documents to register a death in Italy:

• Death Certificate (Original or Certified copy) with Apostille and translation into Italian;
• Original Italian passport of the deceased (if available). It will be canceled and returned (send a self-addressed stamped envelope);
• Request form filled out and signed. (Please, add your phone number at the end of the form)

FORM to download!

How to obtain an Apostille:

• You can request it at the Secretary of State in the state where the document was issued.

Where to get the certificate:

• You can get the death certificate at the Department of Health.

How to translate the certificate:

• The applicant can translate the documents or a list of translators can be found on our official website at the following link:

https://consfiladelfia.esteri.it/consolato_filadelfia/en/i_servizi/indirizzi_utili/

IMPORTANT INFO:
- The Apostille doesn’t have to be translated;
- The certificate must be completely translated.
- The documents can be sent via mail to the attention of the Vital Records office at the Consulate General of Italy in Philadelphia.

 

GENERAL REQUIREMENTS

 

·          Documents generated in other States of the US, which are not under this consular jurisdiction will be sent to the appropriate Consular office for review and then forwarded to the appropriate Town in Italy for registration.

·          Documents submitted will not be returned to the interested parties.

·          Documents must be in original or “certified copy”. Photocopies are NOT acceptable.

·          Documents must be accompanied by an official Italian translation.  Any Italian translation that does not correctly correspond to the English text will be returned.

 

IMPORTANT: All of the above mentioned certificates must be legalized with an Apostille issued by the Secretary of State from the State where the certificate originated. 

Information on how to request Apostilles


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