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Vital Records

VITAL RECORDS

The Vital Records Office of an Embassy or a Consulate functions, much like an Italian Municipality, with the management of Civil Status Registers. There are four Civil Status Registers: birth, marriage, divorce and death. In particular, consular offices receive the documents issued by foreign authorities and transmit them to Italian municipalities for registration.

The Vital Records Department offers assistance to Italian citizens residing within the consular jurisdiction by reviewing and transmitting documents to the Italian Municipality regarding:

  • Birth, marriage, death certificates and divorce judgments;
  • Publication of Marriage banns for Italian citizens intending to marry in Italy;
  • Celebration of Consular marriages, unless opposed by local laws;
  • Name change and gender change
  • Foreign adoption judgments

PLEASE NOTE THAT CONSULATES DO NOT ISSUE VITAL RECORD CERTIFICATES. REQUESTS FOR CERTIFICATES OF BIRTH, MARRIAGE AND DEATH RECORDED IN ITALY (INCLUDING CERTIFICATES OF ANCESTORS NEEDED FOR CITIZENSHIP PURPOSES) MUST BE REQUESTED AT THE MUNICIPALITY WHERE THE EVENT WAS REGISTERED.

ALL ITALIAN CITIZENS HAVE A LEGAL OBBLIGATION TO REGISTER EACH AND EVERY VITAL RECORD

 

REQUIREMENTS FOR SUBMISSION OF VITAL RECORDS – IMPORTANT INFORMATION

  • To register vital records, the applicant must possess Italian citizenship and must be registered in AIRE if residing abroad. Please do NOT send requests to register vital records if you are not duly registered in this Consulate General.
  • The documentation may be sent by ordinary mail or private carrier (FedEx, UPS). It is strongly recommended to use a tracking system. Documentation may NOT be sent via email.
  • NAMES MUST MATCH: First name, middle name and last name (family name) must be identical on every vital record, ID and registration form. We cannot accept registration requests if the legal names do not match.
  • ALL PREVIOUS VITAL RECORDS MUST BE REGISTERED BEFORE REQUESTING THE REGISTRATION OF A NEW DOCUMENT (for example a previous marriage and divorce must be registered before a subsequent marriage can be registered. Before the birth of a minor can be registered, the parent’s marriage must be registered).  Missing documentation, previous documentation and current documentation for vital record certificates, may all be submitted at the same time for registration.
  • YOUR CURRENT ADDRESS MUST BE CORRECT: You must keep your consular file updated in this Office.  If your current address is different from our records, you must first update your address before submitting any vital record requests.  Follow the instructions on our website, anagrafe/AIRE section, on how to update your address using the Fast-It portal.

Follow the relevant instructions on the left.

 

VITAL RECORDS ISSUED IN OTHER JURISDICTIONS AND/OR FOREIGN COUNTRIES

  • For vital records issued WITHIN the UNITED STATES but in other Consular jurisdictions:
  1. Visit the website of the Italian Consulate in whose jurisdiction the original document was issued and obtain the required documentation as listed on the website under the Vital Records section.
  2. Verify by email with the appropriate Italian Consulate that the documentation you obtained is correct and complete.
  3. Send the originals via priority mail to this Italian Consulate General to the attention of Vital Records Department (complete address listed on our website).
  • For vital records issued in OTHER COUNTRIES (outside the USA):

You must first obtain all the documentation listed on the consular in whose jurisdiction the vital record was issued. Unless otherwise noted, all required documentation for vital records issued outside of the United States of America must first be deemed correct and complete by the competent Italian Authority, and the Italian translation must bear the official Consular stamp of that Italian Authority BEFORE the documents are submitted to this Consulate General for registration in Italy.